Information and Checklist for Exhibitors and Sponsors

Thank you for signing up to participate in the MassRecycle Conference & Trade Show.  We’re so excited you are joining us!

This page will be continuously updated with information that you need to have a successful day at the conference.  The page is divided into “Information” and “Checklist”.

Updated 6-11-26

Information

Location: Parade Room at Boxboro Regency
242 Adams Pl, Boxborough, MA 01719

Date: March 23rd, 2027 (move in, conference, move out, social hour)

Exhibitor move-in:              6:00 am to 7:45am
Conference opens:              8:00 am
Exhibitor break-down:     5:00 pm – 5:45 pm
Social Hour:                           5:00 pm to 6:00 pm

Booth Location: Similar to last year and many years, all sponsors and exhibitor booths will be the room where panel sessions are being held.  Many past exhibitors have said they love to hear the presentations. Booths will outline the room, while attendees will be seated in the middle of the room.

With this set-up, however, comes a requirement that when the moderator asks that “everyone be seated so we can get started,” we’ll need your help moving people away from your booths and into their seats.  In fact, you too are encouraged to move away from your booth and to any empty seat at the tables.  We would like you to be included and benefit from all the presentations!

If you need to continue a conversation with an existing or potential customer, please feel free to do so, but lead them out into the hallway so others are not disturbed during the session.  Also, if you have video running at your booth, please either shut it down or pause it.  Lastly, turn your cellphone to vibrate and take any important calls out in the hallway.

Attendee List: The attendee list will be provided to you on March 16, 2027. A second, more updated, list will be provided after the conference on March 31, 2027.

Internet: There is complimentary wifi in all meeting spaces. If hardwired internet is required, there is a charge of $200.  Please reach out to MassRecycle for details.

Set up: Please plan to bring your own hand trucks, dollies, and any tools or equipment you may need to assemble your exhibit. A table and two chairs are provided for you.

Disassembly: Please note that the venue requires all exhibitor booths to be disassembled beginning promptly at 5:00 pm.  If you’d like to send representatives to the Social Hour, plan to leave at least one person at your exhibitor booth to pack up.  If you have arranged 3rd party shipping, make sure that you have also arranged return shipping if needed.

Security: Liability due to damage or loss of property of the exhibitor or injury to representatives of the exhibitor is solely the responsibility of the exhibitor.  The exhibitor releases MassRecycle, its representatives, and the Conference venue from any such liability or similar claims arising from such damage, loss or injury, unless said parties fail to provide reasonable care.

Shipping: If you need to ship any of your exhibit supplies or products, you will need to use Capital Convention Contractors as the 3rd party shipper.  Due to the lack of storage space, the hotel DOES NOT accept any event materials.  Please click here for all the details (link pending)

Checklist

Attendees: The number of registration passes you receive is based on your sponsorship level.

  • Diamond Sponsors ($10,000) receive 8 registration passes
  • Corporate Sponsors ($10,000) receive 8 registration passes
  • Platinum Sponsors ($5,000) receive 6 registration passes
  • Gold Sponsors ($3000) receive 4 registration passes
  • Silver Sponsors ($2000) receive 3 registration passes
  • Exhibitors receive 2 registration passes
  • Bronze Sponsors ($1000) receive 1 registration pass

  • Did you provide all your company representative names and emails to MassRecycle when you secured your sponsorship or exhibit booth? Email Jess Wozniak for any changes.

Marketing: There are many marketing benefits to your sponsorship. To honor them, we need to collect some information from you using a Google form.  We cannot guarantee that we will be able to honor marketing benefits if we are not provided materials or if we receive them in different formats than requested.

  • Did you provide your logo? Submit here

  • Did you provide your main website? Submit here

  • Did you provide the URLs of your social media platforms? Submit here

  • Did you provide a 50-word description about your organization for the online Trade Show Directory. Submit here

  • Did you provide a resource for the online Trade Show Directory? Depending on your support level, we post “company resources” on the online Trade Show Directory.  Resources can include a document, fact sheet, and/or brochure. Submit here

    • Exhibitors may include ONE resource
    • Silver Sponsors ($2,000) may include TWO resources
    • Gold Sponsors ($3,000) may include THREE resources
    • Platinum Sponsors ($5,000) may include FOUR resources
    • Corporate Sponsors ($10,000) may include SIX resources
    • Diamond Sponsors ($10,000) may include SIX resources

  • Did you provide the text for the Social Media “Shout Out” for your company? Submit here

  • Did you provide a graphic to accompany your text? Graphic needs to be jpeg or png, 1080 x 1080 px. PDFs are not accepted. Just a logo will not be accepted as your social media graphic. Submit here

  • Attention Silver Sponsors ($2000): Did you tell us if you would like to be featured at a Session or during the Breakfast & Break time?  Submit here

  • Attention $10,000 Sponsors: As part of your sponsorship package, MassRecycle and your organization can discuss additional customized benefits (within reason). Tell us if you are interested here.

Job Fair: Do you have open positions at your organization?

The conference is a perfect time to advertise your open job position(s).  You will be given a sign for your booth to indicate that you are hiring. If you have open positions:

  • Send job titles of open positions to MassRecycle. Submit here

  • Bring copies of job descriptions for your booth and the physical job board.

  • Be ready to talk to job seekers!

Electricity: Do you need an electrical connection for your booth?

  • If so, fill out the Electrical Order Form (link pending) and send back to the hotel.

Shipping: If you need to ship any of your exhibit supplies or products to the conference venue, please email Jess Wozniak.

Room Reservation: To reserve a room at Boxboro Regency Hotel, call the hotel’s reservation department at 978-263-8701.  The conference rate is $109 plus all taxes.  Refer to the MassRecycle Conference when making the reservations. The reservation cutoff date is March 1, 2027.  Requests after this date will be honored on a space available basis at prevailing hotel rates.

  • Call the hotel to reserve your room.

Final Countdown

Attendees: If your company attendee list has changed from what you provided at sign up, please contact MassRecycle. If company representatives change on the day of the conference, please check in with Jess Wozniak at the registration desk.